Baraka

EntryOn scope

Overview

Monthly revenue$475.00
Fiscal year endDecember
Review cadenceAnnual for YE (Entry)

Contacts

8 people
  • Primary

Service brief

Xena is writing the brief…

Client Details

Related company name 1Baraka Shae Butter Ghiana
Related company name 2Csr Esg (Plus: Soon to Be Added "Baraka USA")
Home office %N/a
Monthly review meetingsAnnual for YE (Entry)

Service Items

  • Does the client use more than one currency?YesEntered on this record.
  • Does the client have intercompany loans?YesEntered on this record.
  • Does the client use classes in the books?YesEntered on this record.
  • Does the client have review meeting cadence?Annual for YE (Entry)IncludedFilled from Client Details.
  • Does the client claim a home office?NoEntered on this record.
  • Do we pay bills on behalf of the client?NoFilled from Services workbook.
  • Do we create invoices on behalf of the client?NoFilled from Services workbook.
  • Does the client have payroll?NoFilled from Payroll workbook.
  • Do we prepare the year-end package for the accountant?Not includedEntered on this record.
  • Do we prepare a cash flow package?Not includedEntered on this record.
  • Do we prepare a budget for the client?Not includedEntered on this record.
  • Do we prepare custom reports?Not includedEntered on this record.
  • Do we provide business consulting?Not includedEntered on this record.
  • Do we maintain the asset register?Not includedEntered on this record.
  • Does the client claim vehicle expenses?Not includedEntered on this record.

Notes

Expense processing notes VISA USD: Whatch for Convera documents for moving USD funds to Wayne, the funds end up as a USD payment on the USD Visa. UPWORK: documents in DEXT get attached to the charges which are on a bank rule RULES: Dext and the bank feeds have rules, we use the rules in both places to keep things being recorded as per Wayne's many requests DEXT: gets advertisement emails, please just archive these. 100% DOCUMENT RULE: 100% of transactions require a document attached, nothing for CSR or Shareholder will be recorded as a "TRANSFER" entry because the the method shown to us by Teresa to double check for NSD's is an export from QBO of all expenses - this export would not show us transfers. FUEL: Fuel expenses are Baraka unless noted as personal (shareholder) CSR VISA PMTS: whatch for the CAD CQ account making visa payments to the CSR credit card. CTA = put to a CTA account because we do not know what account to put it to NSD = "NSD" added in memo because we do not have a document to back up the item CTA & NSD = we do not know which account to use and we do not have a document. Currency Revaluation - do NOT revalue currency for account Advance to Baraka Ghana USD AND Investment in Baraka Impact Limited GH (USD), we will only do this one at Year End Prepaid accounts No Currency revaluation notes No

Tax & Deadlines

GST/HST

Registered

Calendar QuarterOct 31, 2026in 11 days

BC PSTWe remit

Registered

Not setNot setNot set

SK PST

Registered

Not setNot setNot set

MB RST

Registered

Not setNot setNot set

Banking

Bank accounts

16 accounts · 0 on QBO bank feed · 16 manual. Click an account for the full detail.

PayPal (CAD & USD) the 31st
Bank——CADManual entry
RBC CAD CHQ 5123 the 31st
Bank——CADManual entry
RBC USD

TEMPORARY

Bank•••• 6296—USDManual entry
RBC USD CHQ 1954 the 31st
Bank——USDManual entry
RBC Visa USD 8498 the 24th
Card——USDManual entry
TD Visa 0665 the 8th
Card———Manual entry
RBC LOC 1459001 the 31st MONTHLY

When a month has no activity and the balance is also 0.00 we will not get a statement but we can still reconcile to 0.00

Loan———Manual entry
11000 General clearing (CAD) to 0.00 on the 31st Reconcile the General Clearing CAD account before reconciling the Shopify income. Shopify refunds are partially put here do to a unfixable Dext Commerce glitch, edit sales receipts to put the sums here towards a line with a SKU.
Clearing——CADManual entry
Advances to Ghana

CM TASK - QUARTERLY

Clearing—181000—Manual entry
General clearing (USD) to 0.00 on the 31st
Clearing—11010USDManual entry
Paid by CSR (close out to Due fr CSR) 31st to 0.00
Clearing—21510—Manual entry
Paid by Owner the 31st

to 0.00

Clearing———Manual entry
Paid fr Ghana Advances (close out to Adv. to Baraka Ghana) the 31st to 0.00
Clearing—21505—Manual entry
Sezzle (CAD & USD) the 31st

to 0.00

Clearing——CADManual entry
Shopify Clearing USD & CAD the 31st

to 0.00

Clearing——USDManual entry
Shopify Gift Cards the 31st
Clearing———Manual entry

Banking notes

No banking notes yet.

E-Commerce

Store #1Baraka-Supplies-USA - Shopify USD
Payment gatewaysShopify Pmts, Sezzle CAD, Sezzle USD, PayPal (CAD & USD)
Monthly COGS entry %No
Document management appDext

E-Commerce Items

  • Does the client use more than one currency?YesFilled from Client Details.
  • Does the client sell on Amazon?NoFilled from Platforms used.
  • Do we provide the inventory package?NoEntered on this record.
  • Is all inventory tracked through Amazon only?NoEntered on this record.
  • Is all inventory tracked through Shopify only?NoEntered on this record. Originally filled from Platforms used.
  • Does the client send a monthly inventory value?NoEntered on this record.
  • Is COGS sent from A2X?NoEntered on this record.
  • Does the client give away Shopify gift cards?NoEntered on this record.
  • Does the client have e-comm sites withholding tax?NoEntered on this record.

E-commerce notes

Reconcile the General Clearing CAD account before reconciling the Shopify income. Shopify refunds are partially put here do to a unfixable Dext Commerce glitch, edit sales receipts to put the sums here towards a line with a SKU. CAD/USD: The client is currently receiving both USD & CAD payouts TIPS: The TIPS from his customers use to be benefitting GHANA, but as of April 11, 2025, TIPS will now be kept in house and claimed as income for Baraka Canada, meaning that they will not have to be reconciled seprarately. TAXES: when reconciling taxes, exclude any taxes from the Shopify report that state "FILED". Specific ecommerce reconciliation Scribe for Baraka. Please follow this process. Https://scribehow.com/shared/Baraka_Shopify_Reconciliation_Process_12DEC2024__YC0m6oLaR1CYTS4icDjpzA

Payroll

No payroll for this client being serviced

Set Client has payroll to Yes when you start servicing payroll.

Apps

7 apps·5 billed to XENA AI·0 without access

Marketplaces & sales channels

Shopify

Marketplace

Access not recorded

Our access

Who paysXENA AI pays
RateNot recorded
LoginNot recorded
CategoryMarketplaces & sales channels

Dext Commerce

Dext Commerce

Marketplace

Access not recorded

Our access

Who paysNot recorded
RateNot recorded
LoginNot recorded
CategoryMarketplaces & sales channels

Receipts & documents

Dext

Dext

Receipts

Access not recorded

Our access

Who paysNot recorded
RateNot recorded
LoginNot recorded
CategoryReceipts & documents

Payments & gateways

PayPal

Payments

Access not recorded

Our access

Who paysXENA AI pays
RateNot recorded
LoginNot recorded
CategoryPayments & gateways

Other apps

Sezzle

Other

Access not recorded

Our access

Who paysXENA AI pays
RateNot recorded
LoginNot recorded
CategoryOther apps

BDC

Other

Access not recorded

Our access

Who paysXENA AI pays
RateNot recorded
LoginNot recorded
CategoryOther apps

Clearco

Other

Access not recorded

Our access

Who paysXENA AI pays
RateNot recorded
LoginNot recorded
CategoryOther apps

Apps notes

No app notes yet.

Reports

0 linked reports·87 without a link·opens in QuickBooks

QBO custom reports

Links already on this client's workbook

SharePoint client folderClient file

No report links yet. Open a custom report in QuickBooks, copy the URL, and paste it against the report here.

Other details

Kind
ManualReport Name

Reports notes

No report notes yet.

Operating notes

How this client is handled — special rules, currency and payroll quirks, and the team's running memos.

Primary operating instructions

Processing rules, currency notes, cut-offs, owner preferences. Read this first.

Auto-saves to the workbook

Section rules & exceptions

Pulled from the workbook

2 of 4 sections have notes

Payroll processing

N/a

E-commerce & stores

Shopify USD

No notes yet:

Team memos

Nothing logged yet

Call outcomes, approvals, and handoffs land here — dated and attributed.

Coverage

2 of 5
  • Primary instructions
  • Payroll processing
  • Banking & feeds
  • E-commerce & stores
  • Tax compliance & filing

Section notes are edited at their source in the Workbook and mirrored here.