Shopify
MarketplaceAccess not recorded
Our access
Who paysXENA AI pays
RateNot recorded
LoginNot recorded
CategoryMarketplaces & sales channels
Carys
PremiumOn scope
Overview
Monthly revenue$725.00
Fiscal year endSeptember
Review cadenceMonthly
Contacts
3 people
- Primary
Service brief
Xena is writing the brief…
Client Details
Related company name 1N/a
Related company name 2N/a
Home office %Not set
Monthly review meetingsMonthly
Service Items
- Does the client use more than one currency?YesEntered on this record.
- Does the client claim a home office?YesEntered on this record.
- Does the client have payroll?YesFilled from Payroll workbook.
- Do we prepare the year-end package for the accountant?IncludedFilled from Bookkeeping scope.
- Does the client have review meeting cadence?MonthlyIncludedFilled from Client Details.
- Does the client have intercompany loans?NoEntered on this record.
- Do we pay bills on behalf of the client?NoFilled from Services workbook.
- Do we create invoices on behalf of the client?NoFilled from Services workbook.
- Does the client use classes in the books?NoEntered on this record.
- Do we prepare a cash flow package?Not includedEntered on this record.
- Do we prepare a budget for the client?Not includedEntered on this record.
- Do we prepare custom reports?Not includedEntered on this record.
- Do we provide business consulting?Not includedEntered on this record.
- Do we maintain the asset register?Not includedEntered on this record.
- Does the client claim vehicle expenses?Not includedEntered on this record.
Notes
Expense processing notes CANADA POST is currently charging the credit card per parcel shipping and the billing summaries should be uploaded by the client. These billing summaries will be marked "paid by credit card" and will show you any taxes included. You need to record the taxes ONLY as long as they state "paid by credit card". Record the taxes ONLY by doing a zero expense entry on the Canada Post supplier account like this one: https://qbo.intuit.com/app/expense?&txnId=27477 , you may also refer to the teams post under replies here: https://teams.microsoft.com/l/message/19:a0WcMvOJYGL_0jWVTVM-R-hjmFzLiWsWNyxbGbtDIFE1@thread.tacv2/1755179336312?tenantId=788b2209-8ac5-49c7-be90-e9d65f406a5c&groupId=9a6eda3e-530e-4274-a688-0f4168c30511&parentMessageId=1755069181839&teamName=Carys%20Cuttlefish&channelName=General&createdTime=1755179336312NOTE FOUND - April 2025: Transfers to Kelby & Carys to go to shareholder, NOT dividends as per the accountant, onenote link: https://financly.sharepoint.com/sites/FinanclyInc/_layouts/15/Doc.aspx?sourcedoc=%7Bf192728c-aa41-40b4-96a4-e6bf463ef8ea%7D&action=edit&wd=target%28Monthly+%2B+Quarterly+Review.one%7Cd7976d86-4a32-4b35-994e-8b39cbdb8ff8%2FAPR+2025%7C827a95b0-1fab-4045-9dd3-f209cd5fe8e5%2F%29&wdorigin=703&wdpartid=%7B625537f2-6b87-42b0-abe9-fcec99512071%7D%7B136%7D&wdsectionfileid=e9c53989-98df-4c1e-b8d5-387085dcd093 Prepaid accounts No Currency revaluation notes No
Tax & Deadlines
GST/HST
Registered
BC PSTWe remit
Registered
SK PST
Registered
WSIB
Not remitting
Banking
Bank accounts
19 accounts · 0 on QBO bank feed · 19 manual. Click an account for the full detail.
1020.01 Paypal-CAD Scope needed, Current agreement calls for reconciling CAD & USD Only | Bank | — | — | CAD | Manual entry | |
1020.02 Paypal - USD Scope needed, Current agreement calls for reconciling CAD & USD Only | Bank | — | — | USD | Manual entry | |
6766 | Bank | — | — | — | Manual entry | |
CIBC CHQ | Bank | •••• 6766 | — | — | Manual entry | |
PayPal CAD Clearing TO 0.00 | Bank | — | 1019 | CAD | Manual entry | |
PayPal USD Clearing TO 0.00 | Bank | — | 1020 | USD | Manual entry | |
RBC CHQ | Bank | •••• 6766 · 7536 | 1000 | — | Manual entry | |
CIBC Visa Credit Card 5289/6546 | Card | — | 2032 | — | Manual entry | |
RBC Business Cash Back | Card | •••• 2319 · 2327 | — | — | Manual entry | |
RBC VIsa CreditLine | Loan | •••• 4616 · 4624 | — | — | Manual entry | |
1031.01 Shopify Manual Payment Clearing | Clearing | — | — | — | Manual entry | |
1031.02 Shopify Payments Clearing Account | Clearing | — | — | — | Manual entry | |
Advanced Payroll clearing | Clearing | — | 1044 | — | Manual entry | |
General Clearing CAD | Clearing | — | — | — | Manual entry | |
Paid by Personal | Clearing | — | 1041 | — | Manual entry | |
Shopify Carried Balances | Clearing | — | 1032 | — | Manual entry | |
Shopify Gift Card Liabilities | Clearing | — | 2200 | — | Manual entry | |
Shopify Pending Balances | Clearing | — | 1033 | — | Manual entry | |
Shopify Sales Tax Collected | Clearing | — | 2600 | — | Manual entry |
Banking notes
No banking notes yet.
E-Commerce
Store #1Carys Cuttlefish Shopify USD
Payment gatewaysShopify Payments, PayPal
Monthly COGS entry %No
Document management appBooke.ai A2X
E-Commerce Items
- Does the client use more than one currency?YesFilled from Client Details.
- Does the client sell on Amazon?NoFilled from Platforms used.
- Do we provide the inventory package?NoEntered on this record.
- Is all inventory tracked through Amazon only?NoEntered on this record.
- Is all inventory tracked through Shopify only?NoEntered on this record. Originally filled from Platforms used.
- Does the client send a monthly inventory value?NoEntered on this record.
- Is COGS sent from A2X?NoEntered on this record.
- Does the client give away Shopify gift cards?NoEntered on this record.
- Does the client have e-comm sites withholding tax?NoEntered on this record.
E-commerce notes
Specific Reconciliation method for Carys: https://financly.sharepoint.com/sites/FinanclyInc/_layouts/15/Doc.aspx?sourcedoc=%7Bf192728c-aa41-40b4-96a4-e6bf463ef8ea%7D&action=edit&wd=target%28Processes+%2B+Procedures.one%7Ca662458b-2196-48bd-8072-989f802430fb%2FE-commerce+job%7Ce56b808a-c08b-48af-975c-9e9027e8f405%2F%29&wdorigin=703&wdpartid=%7B90c4ce2c-5d9e-48d2-b896-bbe78d192733%7D%7B171%7D&wdsectionfileid=%7B36afe015-fe6c-4240-a0df-52e00d7db140%7DShopify Gift Cards: This account is a mix of USD & CAD journal entries from A2X and their finance shows the outstanding balance in USD...so lets compare our CAD value to the USD value on shopify, calculate the exchange rate and if reasonable reconcile to the CAD value at month end.
Payroll
Payroll systemWagepoint
Payroll packageEntry Level Per Agreement
Payroll specialistmarina.rimac@financly.ca
Payroll frequencySemi-Monthly 15th & Last Day of the Month
Account that funds payrollCIBC CHQ 6766
Payroll Items
- Does the client have payroll?YesFilled from Client Details.
- Do we run payroll for the client?Not setFilled from Service package.
- Do we email paystubs to employees?Not setEntered on this record.
Payroll notes
CC to Carys is set up for all automated emails (such as collecting information for employee hours) Send Carys the net amount for approval to be paid to employee manually (confirmation of payroll submitted email)
Apps
2 apps·1 billed to XENA AI·0 without access
Marketplaces & sales channels
A2X
A2X
MarketplaceAccess not recorded
Our access
Who paysNot recorded
RateNot recorded
LoginNot recorded
CategoryMarketplaces & sales channels
Other details
Receipts app — Booke.ai
A2XManual
Booke.ai A2X
Apps notes
No app notes yet.
Reports
0 linked reports·87 without a link·opens in QuickBooks
Links already on this client's workbook
No report links yet. Open a custom report in QuickBooks, copy the URL, and paste it against the report here.
Other details
Kind
ManualReport Name
Reports notes
No report notes yet.
Operating notes
How this client is handled — special rules, currency and payroll quirks, and the team's running memos.
Primary operating instructions
Processing rules, currency notes, cut-offs, owner preferences. Read this first.
Section rules & exceptions
Pulled from the workbook
Payroll processing
CC to Carys is set up for all automated emails (such as collecting information for employee hours)
Send Carys the net amount for approval to be paid to employee manually (confirmation of payroll submitted email)
E-commerce & stores
Shopify
No notes yet:
Team memos
Nothing logged yet
Call outcomes, approvals, and handoffs land here — dated and attributed.
Coverage
2 of 5- Primary instructions
- Payroll processing
- Banking & feeds
- E-commerce & stores
- Tax compliance & filing
Section notes are edited at their source in the Workbook and mirrored here.