Green Canpump Inc.

Currency revaluation notes Client uses an exchange rate of 1.25 for all US exchange calculations in Brightpearl. Leave this for the CM to do. Specific expense processing notes Convera is used as a payment method for USD bills — you'll see transfers to Convera for the CAD amount of the bill plus their fee. Transfer the payment to Convera clearing from the bank feed; the Booke document shows who they paid, the amount and the fee. Mark the bill paid from the Convera clearing account, then enter the fee as paid from Convera clearing to bring the account back to zero. Transfers from the bank to 2801046 Ontario Inc. Are for rent inclusive of HST. Bendex is used for international payments — transfer Bendex payments accordingly. Prepaid accounts See the spreadsheet in the YE folder for the reconciliation month-end amount.

Platforms used Amazon, Big Commerce — go to the OneNote for this client and follow the workflow there for each platform. Integration apps Brightpearl — auto-posts Big Commerce sales & payments, COGS for all sales, purchase orders, bills, and inventory adjustments to QBO. Inventory tracking method BrightPearl Inventory (connected to QBO). Run the inventory report from Brightpearl and compare to QuickBooks. In BP: Products > Inventory Summary > Filter > set date > Export. Monthly COGS adjustment method COGS adjustments are made automatically from Brightpearl as JEs in QBO for each sale. E-commerce additional tasks Brightpearl sends sales and COGS automatically to QBO, so you can skip the next task.

Special payroll notes Bezi (who approves payroll) is in Arizona — 3 hours behind Toronto, which makes Tuesday approvals difficult. Aim to complete and finalize payroll on Mondays. This client is on Payroll – FULL: we maintain payroll records, holiday entitlement/taken, personal/sick days entitlement/taken (3 paid sick days), and handle employee inquiries, hires and terminations — up to 1 hour/month. Uses Time by Wagepoint for hours; approve hourly employees' hours in the app and use those to run payroll. Adjust clock-in to 7am and clock-out to 3pm (see OneNote). General rule: no one works more than 8 hours/day unless Bezi or management says otherwise. Greg's clock-outs can be messy — keep the 8-hour rule in mind, flag to Bezi, but process at 8 hours/day unless told otherwise. Teo works 4 days a week. Notes for next payroll Antonio works 8–6 instead of 7–15 for now. Tony: paid time off (vacation day 12/04). Optional stat holidays Civic Holiday — closed, pay holiday pay. National Truth and Reconciliation — working day.